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The Dice Project

Operational Meeting

Minutes of the meeting held on Wednesday 9th April 2008
BP Seminar Room

Richard Bell, Lindsey Brown, Neil Brown, Tim Colles, Ken Dawson, Carol Dow, Alison Downie, Ian Durkacz, Bill Hewitt, Jennifer Oxley, Stephen Quinney, George Ross, Craig Strachan (convener and minutes), Simon Wilkinson (just)
  1. Apologies for absence

    Alastair, Roger, Toby.

  2. minutes of the last meeting.

    These were accepted.

  3. Report from Computing Executive Group
  4. Frontline Support Issues
    1. AT maintenance work

      There are still problems finding anyone willing to take responsibility for this work. The restarting of work at the end of May is a problem since we are likely to be extremely busy with forum work then and also dealing with Morna's school event.

  5. Reports from units.

  6. Topics for discussions

    1. Inter-CO communication

      Ken raised the subject of how we could improve communication within the CO body. It was generally agreed that there are two kinds of communications, namely:

      • We intend to break service X on .....


      • We have just broken service X and will let you know when it's fixed.

      It was suggested that the cos mailing list is the obvious medium for announcements of the first type but some were worried that the information might be lost in the noise of the list. Bill suggested setting up a web page containing details of forthcoming planned interruptions to services. Neil addressed concerns about keeping such a page up to date by suggesting that by using the Plone events plugin, such a page could be made to automatically update itself after an event has passed. This would also be of benefit in investigating a feature of Plone which other users are sure to request. Neil agreed to set up such a page. It was observed that the usefulness of such a page would be enhanced if the underlying mechanism could be configured to mail out a reminder to the cos list on the day an interruption is scheduled.

      For announcements of the second sort, it was agreed that the CO chatroom was the best medium to use. All computing staff were encouraged to make use of the chatroom.

    2. AT generator test

      Craig reminded the meeting that each unit should check which of their machines in the AT machine room were not attached to a UPS and should make arrangements to connect theses machines to a UPS or shutdown automatically before the test begins.

  7. AOCB

    The next meeting will be on April 23th in JCMB-2511.

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