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The Dice Project


Operational Meeting

Minutes of the meeting held on Wednesday 23th July 2008
Room 4.31, Informatics Forum(!)

Present:
Lindsey Brown, Neil Brown, Roger Burroughes, Tim Colles, Chris Cooke, Ken Dawson, Alison Downie, Ian Durkacz, Graham Dutton, Bill Hewitt, Archie Howitt, Stephen Quinney, Iain Rae, Alastair Scobie, Rosemary Soutar, Craig Strachan (convener and minutes),
  1. Apologies for absence

    George

  2. Minutes of the last meeting.

    This item was skipped

  3. Report from Computing Executive Group
    1. Forum Move

      Alastair congratulated all present on the manner in which the Forum move was conducted. Numerous people have commented on how well the move was managed.

    2. Forum ventilation

      BBL now admit that there is a problem with ventilation in the forum and that the current state of affairs is unacceptable. There seems little prospect of a fix in the short term however. Alastair suggested that if people can work effectively from home and would feel more comfortable there, then they should consider that as a possibility.

    3. Meeting schedule

      Now that we are all co-located in the Forum, we should revisit our meeting schedule. This will be raised by Alastair as a topic for discussion at a future ops meeting.

      Alastair mentioned that he would like to set up more informal meetings where we can get together and chat about topics that interest us. Suggestions on the form these meetings could take would be welcome.

    4. Forum Server Room

      There still seems to be an issue with cooling in the main server room. Alastair experienced a definite spike in temperature there recently despite the builders' assurances that the problem had been identified and corrected. They have been informed.

      The question of the fire suppression system was raised. There was general unhappiness at the prospect of a passer-by pushing the manual release button in the corridor leaving anyone in the server room with 30 seconds to make their escape. It is not the case that the manual release button is interlocked with the fire sensors in manual mode, pressing the button on its own is sufficient to release the gas.

      It was suggested that a suitable solution might be to have a cancel button in the server room which could be used to cancel the gas release should there be no sign of fire. Alastair will investigate this possibility.

      Alastair stated that unless it is required by the Universities' insurers, there are no plans to put the fire suppression system in automatic mode.

  4. Frontline Support Issues
    1. AT support office move

      Alison reported that the Appleton Tower support office has relocated to 5.02.

  5. Reports from units.

  6. Topics for discussions
  7. AOCB

    Bill raised the issue of recent power and security issues in the BP server area caused by ongoing building work. Chris suggested Nagios as a suitable means of keeping track of what was happening in remote server rooms.

    The next meeting will be on the 13th of August in IF-4.31 at 11 o'clock and chaired by George Ross.


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