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The Dice Project

Operational Meeting

Minutes of the meeting held on Wednesday 10th September 2008
Room 4.31, Informatics Forum

Toby Blake, Lindsey Brown, Neil Brown, Roger Burroughes, Tim Colles (convener and minutes), Chris Cooke, Ken Dawson, Carol Dow, Alison Downie, Ian Durkacz, Graham Dutton, Archie Howitt, Stephen Quinney, Iain Rae, George Ross, Alastair Scobie, Craig Strachan,
  1. Apologies for absence


  2. Minutes of the last meeting.

    These were accepted.

  3. Actions.

    We may have to turn racks around in the Forum server room to improve the air flow. We would also like to make the floor grills level with the surrounding floor tiles. A trolley with an integrated monitor panel would be useful. Infrastucture unit will coordinate, but wait for new TP leads so can rewire at the same time.

    Switch naming unification will be added to DevProj #33.

  4. Report from Computing Executive Group

    1. Staffing

      We have a number of staff leaving (and some that have already left) that will not be replaced any time soon due to a staff recruitment freeze. It is critical that we retain development effort - so we should review use of central services and adopt as pro-active as possible awareness of what IS are working on - some areas of IS are better than others at communicating work and requirements capture on projects. There is not likely to be any formal review of Units and effort allocation until after the staff recruitment freeze is lifted.

    2. Server room moves

      Despite not moving from JCMB imminently due to the air conditioning problems in the Forum server room there will still be a gap to cover for offsite provision.

      May need to turn off non-essential machines and equipment in the Forum server room if the air conditioning issues are not resolved and are going to be a frequent occurence.

    3. Noting absences

      There should be a policy document on DICE web site.

  5. Frontline Support Issues

    Support vaguely look after the A/V cabinets in meeting rooms, although they have not been officially handed over to the School yet. There will be a DICE box installed in each with wireless keyboard and mouse. A remote USB connection for the SmartBoard may be useful.

  6. Reports from units.

  7. Topics for discussion

    1. Operational Meetings

      The following points were agreed/discussed:

      • Retain fortnightly frequency and advance unit reports
      • Move meeting back to 10AM (also Development Meeting)
      • Consider use of 1.15
    2. Disposal of hardware, particularly data disks from servers

      The following points emerged from the discussion:

      • Use CCL for desktops
      • Re-use server disks where possible
      • Use DBAN (in Grub/PXE)
      • We should have a written down server decomissioning procedure
  8. AOCB

    The next meeting will be on the 24th of September and chaired by Tim Colles. Time and location to be confirmed.

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