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The Dice Project

Operational Meeting

Minutes of the meeting held on Wednesday 8th October 2008
Room 5.02, Informatics Forum

Toby Blake, Lindsey Brown, Neil Brown, Roger Burroughes, Chris Cooke, Ian Durkacz, Bill Hewitt, Archie Howitt, Stephen Quinney, Iain Rae, Alastair Scobie, Craig Strachan (convener and minutes),
  1. Apologies for absence

    Alison, Carol, George, Graham, Ken, Tim

  2. Minutes of the last meeting.

    These were accepted.

  3. Actions.

    The following items were removed from the actions list:

  4. Report from Computing Executive Group

  5. Frontline Support Issues

    The issue of the forthcoming move to Staffmail was raised with particular reference to those users who currently have Informatics mail accounts but who will not get Staffmail accounts. Craig reported that these users will be mailed shortly to advise them that if they have not done so already, they will have to nominate a mail account to which their Informatics mail will be forwarded to before the end of the month.

    Stephen wondered if it might be useful to have a web interface which would allow users to manage where their Informatics mail was forwarded to. It wasn't clear that this facility would be used sufficiently to justify the effort involved.

    It was agreed that the profile of mail forwarding should be raised by means of a newsletter article.

  6. Reports from units.

  7. Topics for discussion

    1. MFDs phone home

      It was the general view of the meeting that, tinfoil hat style paranoia and network technical issues aside, allowing the MFDs to supply Canon with information such as consumable supply levels and page counts was on balance probably a good thing. Craig will try to make the original document from Canon specifying the data which the machines send more generally available in case further objections occur to anyone.

      The general topic of how the MFDs are used still needs some settling. Craig will liaise with Gordon Duckett in an effort to come up with a solution which pleases everyone.

    2. A forum for the Forum

      Craig and Neil pointed out that rather than going to an external source (Google) for a Forum forum, it would be relatively simple to add one to the current migration website (which will be renamed the Forum website at some point). After some effort, the meeting recalled that there is an fact a central bulletin board service, marzipan.ucs which Morna had made use of in the past. Rather than run our own service, Alastair will ask Chris Adie whether we might make use of this service for a Forum forum.

      For University guidance on using external services, see here.

    3. School Computing Strategy

      It was agreed that this item should be deferred until all interested parties could attend the meeting.

  8. AOCB

    There was a brief discussion on how our massive lottery winnings should be disposed of.

    The next meeting will be on Wednesday the 22nd of October in IF-4.33 at 10am, chaired by Craig Strachan.

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